Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPUR502 Mapping and Delivery Guide
Manage supplier relationships

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPUR502 - Manage supplier relationships
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to manage relationships with suppliers of larger purchases or multiple smaller purchases, where the relationship is of some significance to the organisation. It covers managing purchasing agreements, resolving disagreements with suppliers, finalising agreements, and reviewing the performance of suppliers.It applies to individuals who manage relationships with an organisation’s suppliers, and is typically undertaken by a senior purchasing officer or purchasing manager.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Manage purchasing agreements
  • Monitor supplier performance throughout the duration of agreements
  • Identify, monitor and manage risks in risk management plans throughout the duration of agreements
  • Identify and address potential and actual performance issues
  • Negotiate and resolve amendments to agreements as a consequence of addressing performance issues
  • Seek and obtain approval for amendments
  • Communicate approved amendments to suppliers and relevant personnel
       
Element: Resolve disagreements with suppliers
  • Identify and investigate causes of disagreements with suppliers and assess their validity
  • Negotiate and resolve disagreements
  • Document amendments to agreements as a consequence of the resolution of disagreements
  • Seek and obtain approval for amendments
  • Communicate approved amendments to suppliers and relevant personnel
       
Element: Finalise agreements
  • Confirm all supplier obligations as having been met prior to agreements being finalised
  • Finalise purchasing agreements on completion of contract
  • Document arrangements to finalise agreements
       
Element: Review performance of suppliers
  • Evaluate supplier performance against the requirements of purchasing agreements
  • Inform suppliers of evaluation outcomes as required
  • Make recommendations about future use of suppliers to relevant personnel
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Manage purchasing agreements

1.1 Monitor supplier performance throughout the duration of agreements

1.2 Identify, monitor and manage risks in risk management plans throughout the duration of agreements

1.3 Identify and address potential and actual performance issues

1.4 Negotiate and resolve amendments to agreements as a consequence of addressing performance issues

1.5 Seek and obtain approval for amendments

1.6 Communicate approved amendments to suppliers and relevant personnel

2. Resolve disagreements with suppliers

2.1 Identify and investigate causes of disagreements with suppliers and assess their validity

2.2 Negotiate and resolve disagreements

2.3 Document amendments to agreements as a consequence of the resolution of disagreements

2.4 Seek and obtain approval for amendments

2.5 Communicate approved amendments to suppliers and relevant personnel

3. Finalise agreements

3.1 Confirm all supplier obligations as having been met prior to agreements being finalised

3.2 Finalise purchasing agreements on completion of contract

3.3 Document arrangements to finalise agreements

4. Review performance of suppliers

4.1 Evaluate supplier performance against the requirements of purchasing agreements

4.2 Inform suppliers of evaluation outcomes as required

4.3 Make recommendations about future use of suppliers to relevant personnel

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Manage purchasing agreements

1.1 Monitor supplier performance throughout the duration of agreements

1.2 Identify, monitor and manage risks in risk management plans throughout the duration of agreements

1.3 Identify and address potential and actual performance issues

1.4 Negotiate and resolve amendments to agreements as a consequence of addressing performance issues

1.5 Seek and obtain approval for amendments

1.6 Communicate approved amendments to suppliers and relevant personnel

2. Resolve disagreements with suppliers

2.1 Identify and investigate causes of disagreements with suppliers and assess their validity

2.2 Negotiate and resolve disagreements

2.3 Document amendments to agreements as a consequence of the resolution of disagreements

2.4 Seek and obtain approval for amendments

2.5 Communicate approved amendments to suppliers and relevant personnel

3. Finalise agreements

3.1 Confirm all supplier obligations as having been met prior to agreements being finalised

3.2 Finalise purchasing agreements on completion of contract

3.3 Document arrangements to finalise agreements

4. Review performance of suppliers

4.1 Evaluate supplier performance against the requirements of purchasing agreements

4.2 Inform suppliers of evaluation outcomes as required

4.3 Make recommendations about future use of suppliers to relevant personnel

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Monitor supplier performance throughout the duration of agreements 
Identify, monitor and manage risks in risk management plans throughout the duration of agreements 
Identify and address potential and actual performance issues 
Negotiate and resolve amendments to agreements as a consequence of addressing performance issues 
Seek and obtain approval for amendments 
Communicate approved amendments to suppliers and relevant personnel 
Identify and investigate causes of disagreements with suppliers and assess their validity 
Negotiate and resolve disagreements 
Document amendments to agreements as a consequence of the resolution of disagreements 
Seek and obtain approval for amendments 
Communicate approved amendments to suppliers and relevant personnel 
Confirm all supplier obligations as having been met prior to agreements being finalised 
Finalise purchasing agreements on completion of contract 
Document arrangements to finalise agreements 
Evaluate supplier performance against the requirements of purchasing agreements 
Inform suppliers of evaluation outcomes as required 
Make recommendations about future use of suppliers to relevant personnel 

Forms

Assessment Cover Sheet

BSBPUR502 - Manage supplier relationships
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPUR502 - Manage supplier relationships

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: